* Pencil Code Steering Committee Skype Meeting 2016-12-12

  - Time :: 21:00 – 22:40 CET
  - Participants ::
    - Axel Brandenburg
    - Wolfgang Dobler
    - Nils Haugen
    - Anders Johansen
    - Matthias Rheinhardt
  - Author of these minutes :: Wolfgang


** Selection of Chairman
   Axel was elected as chairman of the committee

   The chairperson
   - is elected for one year
   - calls meetings
   - chairs meetings
   - puts minutes online


** Terms of Reference
   [For details, see the latest draft, which will be circulated soon]

   - We draft the Terms of Reference (ToR)
   - Send them to all Owners
   - Discuss at the next User Meeting
   - Vote during the next User Meeting or shortly thereafter
   - Quorum: 2/3 of all Voters

   - “Major changes to ToR should wait until the next User Meeting”
      The meaning of /major changes/ is to be determined by the committee;
      examples include:
     - terms of election
     - terms of including new (or excluding existing) Owners

   - Major code changes: e.g. not backwards-compatible features that are
     not optional (i.e. cannot be selected / deselected by switching
     modules)

   - Who may vote [on the committee, and on the Terms of Reference]?
     → E.g. Owners + some more Committers?
     (This question will need to be clarified at the next PCSC meeting.)

   - Thus we would have
     - Owners
     - Voters
     - Committers(?)
     and need to define their relationship

   - How often should we meet? Suggestions were:
     - 6 times a year
     - 3 times a year
     - once a year (2 months before the User Meeting), plus on demand
       - in that case, it must be easy to convene a meeting when an issue
         comes up
       - We inform Owners of upcoming meetings
       - Owners can request a committee meeting